Tip: for a single specific date, put the same date in both the "from" and "to" boxes for that field.
Not billed, or partially paid with a balance remaining Billed, nothing received yet
0 selected
📌
Date
Invoice Date
Hospital
Patient ID
Surgeon
Time
Duration
Partial Coverage For
Case Group
Procedure/Surgery
Anaes. fee
Lines fee
Attend. fee
Block fee
Consum.
Total billed
Svc Charge
GST
Grand Total
Received
Write-off
Date recv.
Payment Method
Status
Comments
📎
No cases yet
Tap "New case" to log your first entry.
New case
Total billed (auto-summed, editable)
Calculated on Total Billed + GST, and deducted from the Grand Total (e.g. a cut the institution takes from what's billed).
Service charge amount (deducted)$0.00
Calculated on Total Billed alone, before the service charge is applied.
GST amount$0.00
Grand total (Total + GST − service charge)$0.00
Leave blank to use Date of Service for aging/turnaround calculations in Analytics.
Write-off/adjustment is an amount you've decided not to pursue (e.g. an insurance shortfall) — it reduces Outstanding without counting as received.
Set a date to be reminded to chase this case if it's still unpaid by then.
Stored only on this device, linked to this case. Not included in Backup (.json) exports — images would make backup files very large, so keep the original photo elsewhere if you need a permanent copy.
Scan a document
Point your camera at a billing slip, then capture — you can capture several photos in one session. Detected amounts and dates appear as buttons you can tap to fill straight into the case form; always double-check before saving, since handwriting and slip layouts vary.
Case options
Almost there
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Android: tap the square "recent apps" button, then swipe this app's card away.
Profile
Most common procedures
Attached photo
Customize stats
Pick exactly 4 to show at the top of the screen.
🖼️ Attachment gallery
Every scanned document attached to a case, in one place.
🏷️ Browse tags
Tap a tag to filter the table to those cases.
🩺 Data health
Cases missing hospital, surgeon, or patient ID — the same ones flagged with ⚠️ in the table, gathered here for quick cleanup.
Expenses / overhead
Track your own costs (indemnity insurance, travel, locum fees, etc.) separately from billing, so Analytics can show a true net profit figure.
Edit field on selected cases
⚡ Quick add
Type it in plain words, comma-separated works best. This fills in a draft for you to review and edit before saving — nothing saves automatically.
e.g. "Mt Elizabeth Hospital, Dr Tan, $500, tomorrow, knee replacement"
❓ Help
What does this do? Search or scroll to find out.
📦 Full backup
Choose what to include and how much history to cover.
🔔 Renewal reminders
For recurring dates that aren't tied to a specific case — e.g. indemnity insurance, license renewals.
🧹 Merge similar names
Finds surgeon/hospital names that differ only by capitalization or punctuation (e.g. "Dr Tan" vs "Dr. Tan") and lets you merge them into one. This only catches exact matches once case/punctuation is ignored — it won't catch different spellings like "Tan" vs "Tam", to avoid merging things that might actually be different.
🏆 Personal records
Your all-time bests, across every case you've ever logged.
🔐 Security & backup status
A quick glance at how protected your data is right now.
⚙️ App settings
Personalize how the app behaves. These preferences are saved on this device only.
🎨 Accent color
Choose the app's accent color. Works with dark mode too.
🏛️ Default institution service charge
When on, this rate auto-fills into every new case's "Institution service charge (%)" field.
🧾 Default GST rate
When on, this rate auto-fills into every new case's "GST (%)" field — handy if you decide to start charging GST on all cases.
🆕 What's new
A running list of major updates to this app.
Case templates
Save a hospital/surgeon/fee combo you use often, then load it instantly when starting a new case.
Columns: show, hide & reorder
Use ▲▼ to reorder any column. Core columns (Date, Hospital, Patient ID, Surgeon, Total billed, Received, Status) always stay visible, but can still be moved. Untick anything else you don't need.
🧮 Tax set-aside estimate
A rough estimate only — not tax advice. Based on: (Total received − all logged expenses) for whatever filter/month is currently active, × your rate.
Hospital statement
A consolidated PDF listing all your cases for one hospital over a date range — formatted for submission to hospital admin/billing.
Year-end report
Generates a PDF summary for a whole year: monthly breakdown plus grand totals — handy for tax filing.
📊 Analytics
Money flow
Cash flow conversion cycle
Outstanding aging report
Monthly revenue trend
Case volume trend
Collection rate by month
Revenue by hospital
Revenue by surgeon
Fee category breakdown
Partial coverage summary
Payment method breakdown
Top procedures
Enter PIN
Set up a PIN
Choose a 4–8 digit PIN. This locks the app screen when it's opened on this phone. It is a screen lock, not encryption — anyone with deep access to the phone's storage could still technically read the files, so keep normal phone-level security (passcode/Face ID) on too.
Face ID / Touch ID / fingerprint unlock uses your device's own built-in security — nothing is sent anywhere, and it's stored only in this browser on this device, the same as the PIN.
